The All-in-One School ERP Software
VidyanAI helps in managing day-to-day academic and administrative activities from a single platform. Automate everything from admission to leaving.
Why VidyanAI Coaching Management System
Is The Most Preferred System?
We Have a Proven Track Record of Success
VidyanAI has redefined coaching institute administration with the help of modern web technologies and automated operations. This successful system uses a cutting-edge, lightweight Next.js foundation and makes it user-friendly yet affordable!
Created by a team with deep experience in education ERPs, our platform offers all the essential and advanced functionalities required by an educational academy. Our growing base of premium coaching institutes across India stands as a testament to our success. We believe in simplifying admin work so educators can focus purely on teaching and mentoring students.
Why Coaching Centers Choose Us
Built as a Business Engine, not just a database.
Standard school software is rigid and administrative. VidyanAI is custom-built to increase enrollment, protect revenue, and streamline multi-center scheduling.
Multi-Branch Mastery
Built specifically for academies with multiple physical centers. Standard ERPs require separate accounts; VidyanAI lets directors toggle between branch views with complete data isolation.
The 'Smart' Academic Engine
Map standards, chapters, and topics. Teachers log lecture execution directly, allowing coordinators to see if curriculum timelines are ahead or behind via automated Target Sheets.
Lead Tracking & Marketing CRM
Convert walk-ins and web inquiries into admissions. Track counselor interactions, assign follow-ups, and calculate staff-wise conversion rates directly in your dashboard.
WhatsApp Fee Reminders
Send automated installment reminders and UPI/Razorpay payment links directly to parents' WhatsApp. Let parents click, pay online, and automatically update student account records.
WhatsApp Integration for
Modern Education
Standard email updates and SMS notifications are often ignored or lost in spam. Transition your coaching center into the digital era with official WhatsApp alerts. Establish a direct, reliable communication line with parents by sharing critical updates right in their messaging app.
- Automated fee installment reminders with direct UPI/Razorpay payment links.
- Instant subject-wise absence notifications the moment a student skips a lecture.
- Digital gradebooks and exam result notifications pushed directly to parents.
- Official WhatsApp business templates ensuring 100% message delivery rates.
VidyanAI Notifications✓
Official Business Account
FEE REMINDER
Dear Parent,
The 2nd installment for Rahul Sharma (IIT-JEE Morning Batch) is due on June 5, 2026.
Amount Due:
₹15,000
Click here to pay via UPI or Card:
https://pay.vidyanai.com/invoice_7182b
Thank you, I have paid the fees. The digital receipt is showing on our portal. That was very fast!
11:32 AMCapabilities
Everything you need
VidyanAI School ERP has modules to manage Timetable, Attendance, Online Class, Examinations, and many more.
Core Modules
Success Stories
Loved by leading educators & directors.
See how coaching institutes digitize their administration, reduce leakage, and scale using our integrated platform.
"We were managing 4 branches and 800+ student enrollments across sheets and separate WhatsApp groups. It was complete chaos. Moving to VidyanAI allowed us to consolidate everything. Our directors have a single consolidated dashboard, and our outstanding fees decreased by 40% in just two months thanks to the automated WhatsApp reminders."
Dr. Rajesh K. Mehta
Founder & Director, Mehta Science Academy
Borivali, Mumbai
"The deterministic scheduling and syllabus tracking is a game-changer. I no longer have to manually verify if a teacher completed a chapter before exams. VidyanAI suggests the next lectures, tracks progress via digital Target Sheets, and flags weak chapters automatically when students score low in tests."
Mrs. Shreya Sen
Academic Head, Sen Classes & Test Prep
Pune, Maharashtra
"We chose VidyanAI because of its marketing CRM and lead-tracking capabilities. It tracks call histories, counselor follow-up schedules, and conversion rates by campaign source. It is incredibly clean and fits our coaching workflow perfectly. The support team is also highly responsive."
Mr. Amit Shah
Managing Director, Apex Coaching Institute
Ahmedabad, Gujarat
What's New
Find Latest News & Blogs
Get the latest strategy insights, operational guides, and growth methodologies written specifically for modern coaching centers.
Managing Multiple Branches Without the Commuting Headache
Scaling a coaching center across Kandivali, Borivali, and Andheri is a logistics nightmare. Discover how true digital branch-isolation keeps your team focused.
The Sanskrit vs. Hindi Struggle: Tracking Optional Subjects
Traditional school ERPs tag everyone as '10th Standard,' but coaching centers need student-level optional subject filters for accurate exams and schedules.
Why 'Exam Attendance Leakage' is Hurting Your Results
You can't get high scores if students bunk Sunday mock series. Learn how a unified test engine triggers automated absence alerts and retest schedules.
Frequently Asked Questions
Got Questions? We Have Answers.
Learn more about onboarding, feature availability, payment integrations, and multi-branch systems.
What makes VidyanAI better than standard school management software?
Standard School ERPs are built for traditional schools and are often rigid digital filing cabinets. VidyanAI is designed specifically for coaching institutes, test-prep academies, and mentoring centers. We support batch and student-level enrollment logic, deterministic lecture calendar suggestions, offline exams and retest workflows, and targeted marketing lead tracking.
Does VidyanAI support automated late fee reminders via WhatsApp?
Yes, our Advanced Fees module integrates with WhatsApp Business APIs to automatically message parents with installment notices, receipts, and direct UPI or Razorpay payment links, allowing parents to clear dues in a single click.
Can we track student inquiries, counselor timelines, and conversion rates?
Yes. Our built-in marketing CRM captures leads from online forms or walk-ins, allows task assignments for callbacks, maintains interaction histories, and generates conversion percentage reports per staff member and campaign.
How long does it take to migrate our existing data from Excel sheets?
Data migration is typically completed within 48 hours. Our technical team assists with importing student profiles, contact lists, standard structures, and outstanding accounts using secure spreadsheet upload templates.
Is our institute data isolated and secure across multiple branches?
Absolutely. VidyanAI is built on a branch-isolation database architecture. Staff can only access directories and features matching their branch credentials, while directors retain aggregate database visibility.
Contact Sales
Interested in VidyanAI? We'd love to help you digitize your institution.